Accounts Payable Assistant

DEPARTMENT: Finance

LOCATION: Slough

REPORTS TO: Financial Controller

Responsible for the provision of a high-quality purchase ledger service to the company, covering the day to day running of a multi-site and multi-currency purchase ledger function and ensuring all purchase ledger transactions are complete, accurate and valid.
Working alongside with AP Controller and supporting Financial Controller in ensuring liquidity is managed in accordance with company requirements and company purchases adhere to the company authorisation limits

To ensure all Supplier Master Data on ASW is complete, accurate & valid, and all changes are authorised according to the company's policy
Responsible for all the “hands-on” AP duties, such as accurate coding and compliant processing of supplier invoices (PO and non-PO), within a dedicated AP area, resolving suppliers’ queries and reconciling statements regularly.
Responsible for preparation of weekly payment runs and obtaining approval in accordance with bank mandates and posting all payment transactions onto ASW.
To distribute remittances to suppliers in a timely manner
To make sure that all banking information such as supplier payment templates on banking system, standing orders and direct debits are complete, accurate & valid.
Responsible for processing credit cards claims
To process the weekly expense run from online web solution, check completeness of reports and correct coding
To reconcile petty cash monthly.
Responsible for making sure that all supporting suppliers’ documentation is recorded, filed and available on demand.
To liaise with the bank when necessary.
To provide information for all internal and external audit requirements.
To provide cover for the Purchase Ledger Controller during annual leave
Any other relevant & reasonable duties that may be requested by the Financial Controller.