Select country
Contact us

Accounts Payable Assistant

Job Title: Accounts Payable Assistant



REPORTS TO: Financial Controller



  • Responsible for the provision of a high-quality purchase ledger service to the company, covering the day to day running of a multi-site and multi-currency purchase ledger function and ensuring all purchase ledger transactions are complete, accurate and valid.
  • Working alongside with AP Controller and supporting Financial Controller in ensuring liquidity is managed in accordance with company requirements and company purchases adhere to the company authorisation limits


  • To ensure all Supplier Master Data on ASW is complete, accurate & valid, and all changes are authorised according to the company's policy
  • Responsible for all the “hands-on” AP duties, such as accurate coding and compliant processing of supplier invoices (PO and non-PO), within a dedicated AP area, resolving suppliers’ queries and reconciling statements regularly.
  • Responsible for preparation of weekly payment runs and obtaining approval in accordance with bank mandates and posting all payment transactions onto ASW.
  • To distribute remittances to suppliers in a timely manner
  • To make sure that all banking information such as supplier payment templates on banking system, standing orders and direct debits are complete, accurate & valid.
  • Responsible for processing credit cards claims
  • To process the weekly expense run from online web solution, check completeness of reports and correct coding
  • To reconcile petty cash monthly.
  • Responsible for making sure that all supporting suppliers’ documentation is recorded, filed and available on demand.
  • To liaise with the bank when necessary.
  • To provide information for all internal and external audit requirements.
  • To provide cover for the Purchase Ledger Controller during annual leave
  • Any other relevant & reasonable duties that may be requested by the Financial Controller.


  • Experience of processing and handling large volumes of data
  • Have prior Accounts Payable experience
  • Experience in reconciliation of accounts
  • Computer literate in Microsoft Office (Excel and Word). Pivot tables
  • ASW and Microsoft Dynamics software user desirable


  • Ability to plan, organise & meet deadlines
  • Accuracy & Attention to detail (Right first-time approach)
  • Ownership and responsibility
  • Energetic, committed, enthusiastic, hands-on approach
  • Good communication skills
  • Strong numeric and analytic skills
  • Team player
  • Ability to manage own workload effectively and efficiently
  • Encourage best practices
HR department
I agree
An error has occurred while getting captcha image